Description
The Office Administrator manages all of the firm’s office activities, and plays a key role in our day to day operations. By successfully carrying through with his/her responsibilities our firm both maintains its professional standards, and adds to the productivity and efficiency of the operation. Additionally, his/her personality and demeanor has a great impact on our relationship with clients and vendors.
Education, experience, & skills
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A minimum of three years experience administration experience
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Business training or some college preferred
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Knowledge of standard office practices and procedures
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Bookkeeping experience and proficiency in Quickbooks
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High level of proficiency in standard business software including Outlook, Word, and Excel
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Word processing and typing skills required
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Previous experience in a similar type of company would be helpful
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Exceptional interpersonal, communication, organizational and time management skills
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Comfortable working in a highly demanding and fast-moving environment
Responsibilities
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Provide support to the Principals by coordinating and organizing all day-to-day administration issues
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All company clerical activities, including correspondence, filing, and record keeping
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General administrative and reception duties (i.e. switchboard, relaying messages, courier pickups)
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Bookkeeping: A/P, A/R, billing, payroll, and other accounting-related duties
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Maintain appearance of reception area, conference room, and manages kitchen supplies
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Manage the supply of office equipment, supplies, and accepts inquiries/requirements from staff
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Seek and develop efficiencies in office activities, and document guidelines for reception and administration
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Assist company staff as considered appropriate by supervisor
Attributes
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Methodical nature, open to working in a highly structured environment
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Willing to learn, grow, and share with others
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Ability to anticipate, recognize, and adapt to changing conditions
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Pleasant, honest, forthcoming, and respectful of others
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Highly competent and capable in a fast paced environment
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Organized and highly attentive to detail
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Good telephone manners
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Proactive and self-starting
About smashLAB
smashLAB is an interactive services firm that creates meaningful, memorable and easy to manage digital experiences. Our diverse clients in the private and public sector appreciate our pragmatic and sometimes unorthodox approach. We offer competitive salaries and benefits and a work environment that gives continued opportunities for growth and excellence.
Application process
Interested candidates are asked to email their resume, noting salary expectations and availability for work to: careers@smashlab.com (No telephone calls please.)
This is a part-time, permanent position. Applicants must live in, or be willing to relocate to the Vancouver area.
